KOEPFER Holding GmbH and its subsidiaries only work with first-class suppliers in order to supply their discerning customers with high-quality products. Together with our suppliers, our aim is to continually optimise the quality, logistics and costs of our products and services with innovative approaches.

 

Supplier selection

We are always looking for efficient and innovative suppliers in the relevant product groups, regardless of the supplier's location. When selecting suppliers, we look for partners who, together with us, can contribute to optimizing the entire value chain.

Contact person

A contact person is available to you as a supplier in selected product groups. To do this, please contact us at purchasing@koepfer.com including a fully completed supplier self-disclosure and signed supplier code. The relevant documents and the valid purchasing conditions can be found in the download area below.

Supplier Code of Conduct   Supplier self-disclosure

As a global, independent supplier, the KOEPFER Group is a strong and reliable partner to the automotive industry. As one of the leading manufacturers of high-precision gears for engine and transmission applications, we combine technological performance with commitment, creativity and motivation. In order to meet our high standards of quality, we employ outstanding specialists in the field of metal processing. An open corporate culture as well as creative and committed employees form the basis for dynamic and goal-oriented collaboration with our customers.

To produce these high-quality products, it is necessary to use high-quality raw materials and semi-finished products, as the quality of the products supplied has a significant influence on the end product. These high standards also apply to externally provided processes and services. Furthermore, KOEPFER expects its suppliers to introduce and permanently apply the same principles and management methods worldwide as KOEPFER itself and as the automotive industry demands. This manual is structured based on IATF 16949 and is a supplementary customer-specific requirement (CSR) to IATF 16949 in the currently valid version on Purchasing | KOEPFER Group available.

In the area of information security, all suppliers undertake to comply with the requirements of VDA-TISAX and ISO 27001 or to ensure a minimum level of information security, depending on the risk and the classification of the delivered product or service by the information security department of the KOEPFER Group.

Suppliers who work for KOEPFER in both the automotive and non-automotive sectors undertake to comply with the following guidelines/policies within the framework of the individual project.

Supplier Manual Attachment Supplier Manual for Non-Production Materials

With the initial sample procedure, the supplier confirms that it has fully understood the requirements and specifications defined by KOEPFER and can guarantee these under series conditions.

To ensure a smooth, fast and complete initial sample process, the following points must be observed to complete the initial sample inspection submission. The following manual is intended to provide KOEPFER Group suppliers worldwide with instructions on how to create initial sample documents.

In order to meet the current and future requirements of our customers and legislators as well as to protect the company against cybercrime, aspects of information security must be taken into account more and more. The requirements for suppliers below form the binding framework between KOEPFER and the supplier and serve to meet the requirements for the protection of information in terms of confidentiality, integrity and availability. This document is part of our purchasing conditions and confirmation from the supplier is a prerequisite for delivery to our group of companies.

 

Information security requirements for suppliers

As a global company, the KOEPFER Group takes responsibility for protecting human rights and adhering to environmental standards throughout its entire supply chain. KOEPFER sees a common understanding of ethical and sustainable action as an essential basis for its business relationships. For this reason, the KOEPFER Group has developed a “Code of Conduct for Suppliers” that formulates expectations for the behavior of its suppliers regarding human rights, fair working conditions, environmental concerns and corruption.

Suppliers who work for KOEPFER in both the automotive and non-automotive sectors undertake to comply with the “Code of Conduct for Suppliers” as part of the individual project.

Respect for human rights in supply chains

The globally branched supply chains present a multitude of challenges for the protection of human rights. As an international company with locations worldwide, we are aware that we have a special responsibility within the global flow of goods. As part of our Statement of Principles, we are committed to strengthening human rights and preventing human rights violations.

KOEPFER Statement of Principles

Code of Conduct for Suppliers

KOEPFER sees a common understanding of ethical and sustainable action as an essential basis for its business relationships. For this reason, the KOEPFER Group has developed a “Code of Conduct for Suppliers” that formulates expectations for the behavior of its suppliers regarding human rights, fair working conditions, environmental concerns and corruption.

Suppliers who work for KOEPFER in both the automotive and non-automotive sectors undertake to comply with the “Code of Conduct for Suppliers” as part of the individual project.

Code of Conduct for Suppliers

CO2 neutrality  

KOEPFER has set itself an ambitious goal: KOEPFER wants to be CO2-neutral in Scope 1 and Scope 2 by 2030 and, in the long term, across the entire supply chain. In order to be able to assess the environmental impacts associated with the products in all phases of the product life cycle, we rely on the support of our suppliers. For this reason, KOEPFER requires its suppliers to provide a CO2 footprint per sales unit for each offer, which corresponds to the calculation of the applicable guideline (“CO2 guideline for suppliers of the KOEPFER Group”).

CO2 policy for suppliers

Information transfer in the international material data system

Every product manufacturer is responsible for all aspects of their products - from production and use to recycling and disposal. Since KOEPFER's products are incorporated into end products, the group generally does not take responsibility for recycling or disposal. This makes it all the more important to pass on information about the material and chemical composition of semi-finished products and components within a standardized material database. The IMDS (International Material Data System) has established itself as an exchange and management system for material data within the automotive industry and is also continuously maintained by KOEPFER.

Conflict Materials

KOEPFER avoids the use of materials whose mining and marketing is under the control of violent military and paramilitary groups. The so-called conflict minerals include tantalum, tin, tungsten and gold. Some of the conflict-affected raw materials come from the Congo and neighboring countries and are partly used to finance simmering conflicts in these regions. In KOEPFER's products, the raw materials are used in small quantities. In order to use these materials from exclusively conflict-free areas, KOEPFER maintains close contact with its suppliers and knows the origin and source of the purchased raw materials.

 

Reporting channels

Violations of laws and guidelines can have far-reaching and serious consequences for the entire company. A fair and reliable whistleblower system is essential for effective compliance.

The digital whistleblower system from KOEPFER

We provide our employees with various reporting channels to report possible compliance violations. Possible compliance violations can be reported via managers or directly to the compliance organization, i.e. the compliance officers of the individual regions or countries. The confidentiality of the whistleblower is guaranteed, if desired.

In addition, with the help of our digital whistleblower system, potential misconduct can be reported directly to the office responsible for the investigation using a predefined reporting form. The tips can be submitted completely anonymously. It is not possible to trace back to the whistleblower and their identity.

The whistleblower system can be accessed via the link below:

Hinweisgeberschutzsystem - DSMS - DIP Datenschutz GmbH

Examples of reportable violations

  • Illegal behavior
  • Corruption and money laundering offenses
  • Agreements that violate antitrust law
  • Violations of data protection regulations
  • Theft, breach of trust and enrichment crimes
  • Insider trading
  • Violations of occupational safety, health and environmental protection
  • Discrimination
  • Irregularities related to conflicts of interest

The purpose of these work regulations is to ensure and improve the safety and health protection of our own and other employees at work through occupational health and safety measures. [ArbSchG §1]

External companies and visitors must observe and comply with all standards, regulations and laws relating to environmental protection, accident prevention and fire prevention.

Work must be organized in such a way that any risk to life and health is avoided and any remaining risk is kept to a minimum. [ArbSchG §4 para.1]  

 

 Safety regulations for visitors Safety regulations for external companies

Product groups

Production materials
  • Forged parts
  • Raw materials and bars
  • Bush, roller and plain bearings
  • Punched parts
  • Fasteners
  • O-rings, shaft washers and seals
  • Hardening technology (all processes) 
  • Turned parts / lathe machining
Non-production materials
  • Machines and systems (turning, milling, grinding, cleaning, etc.)
  • Service and maintenance for machines and systems
  • Packaging materials and workpiece holders
  • Shipping and logistics services
  • Auxiliary materials, oils, greases and cleaning agents
  • Office materials and office equipment
  • Tools (mills, lathes, clamping equipment, etc.)

Contact:

KOEPFER Holding GmbH
Josef-Koepfer-Straße 8
78120 Furtwangen
Germany

Telephone: +49 / 7723 / 655-0
Email: info@koepfer.com

Go to contact form

Contact:

KOEPFER Holding GmbH
Josef-Koepfer-Straße 8
78120 Furtwangen
Germany

Telephone: +49 / 7723 / 655-0
Email: info@koepfer.com

Go to contact form